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THE CHARTLEY HOMEOWNERS ASSOCIATION, INC.
BY-LAWS
ARTICLE I- NAME
This organization shall be known as the Chartley Homeowners Association,
Inc., a body corporate operating under the laws of the State of Maryland
hereafter referred to as the Association.
ARTICLE II- PURPOSE
Section 1. The purpose of the Chartley Homeowners Association, Inc.
is to provide for the promotion of the health, safety, pleasure, and welfare
of the residents of the homeowners within the Chartley Community.
Section 2. The Association shall discuss and resolve issues that
arise in or pertain to our area, to act in coordination with other civic
organizations in the Reisterstown area, and to represent the interests of
the members on the County and State levels.
Section 3. The Association shall be non-stock, not for profit, non-partisan
in political activities, and non-sectarian in its operations.
ARTICLE III- MEMBERSHIP
Section 1. Membership in the Association shall be open to any adult
individual(s) 18 years of age or older, owning a home within the bounds
of Chartley as defined. Chartley's boundaries are set out in a plat entitled
"Chartley" which is duly recorded in the land Records of Baltimore
County.
Section 2. Prospective members shall make written application to
the Association for the purpose of providing necessary data. Appropriate
dues payment shall be made upon initiating membership.
Section 3. Resignation from membership should be submitted in writing
to the President.
ARTICLE IV- MEETINGS AND QUORUM
Section 1. General Membership meetings shall be held the second Tuesday
of April and October.
Section 2. Board of Directors meetings shall be held quarterly or
as deemed necessary during the year.
Section 3. The April meeting shall be the annual election meeting.
Officers shall be installed prior to assuming their duties.
Section 4. The Association's year shall run from July 1 to June 30.
Section 5. The President may call special meetings as deemed necessary.
Section 6. The quorum of any general membership or special meeting
of this Association shall be one-quarter (1/4) of the membership or twenty
(20) members whichever is less.
ARTICLE V- DUES
Section 1. Dues shall be $10 per household per year (July 1 to June
30) and are subject to change.
Section 2. The full amount of dues shall be paid annually, due by
June 30th. Members not having paid dues by this date will be dropped from
the membership.
Section 3. Members in good standing shall be entitled to vote on
all matters.
ARTICLE VI- GOVERNMENT
Section 1. The government of the organization shall be vested in
the Board of Directors consisting of President, Vice President, Immediate
Past President, Treasurer, and Secretary.
Section 2. In the event that a member of the Board of Directors is
absent from three (3) consecutive meetings, his/her position may be declared
vacant by a majority vote of the Board.
Section 3. The Board of Directors shall be responsible for all property
and finances of the Association.
Section 4. A majority of the members of the Board of Directors shall
constitute a quorum at any meeting of said Board. A simple majority of those
members present is sufficient to conduct Board business.
Section 5. The Board of Directors shall appoint or engage legal counsel
as deemed necessary to conduct the business of the Association.
Section 6. The Board of Directors shall prepare an annual budget
for acceptance by the general membership at the April Meeting.
Section 7. For any commitment or project not included in the current
budget, the Board of Directors shall be authorized to approve expenditures
up to $50.00 without the approval of the general membership.
ARTICLE VII- DUTIES OF THE BOARD OF DIRECTORS
Section 1. The President, as chief executive officer of the organization,
shall preside at all General Membership and Board of Directors meetings
and shall supervise the Association's affairs and activities. He/she shall
have the authority to appoint a committee chair after advice and recommendation
of the Board. He/she shall be an ex-officio member of all committees with
the exception of the Nominating Committee. He/she shall appoint an Auditing
Committee to audit the Treasurer's books annually at the close of the Association's
year.
Section 2. The Vice President in the absence or disability of the
President shall assume all duties and powers of the President. He/she shall
work with the President on such internal affairs of the Association as shall
be decided by the Board of Directors and shall oversee the activities of
all Standing Committees.
Section 3. The Immediate Past President shall serve as an advisor
to the Board of Directors and shall perform additional duties delegated
by the President.
Section 4. The Treasurer shall be responsible for the collection
of dues. He/she shall be the custodian of all monies paid to the organization
and all monies disbursed at the direction of the general membership or the
Board of Directors. He/she shall deposit the funds in the name of the Chartley
Homeowners Association, Inc. in such bank(s) as designated by the Board
of Directors. Signatures of the President and Treasurer are required on
all checks. The Treasurer shall be responsible for keeping the books of
the Association. He/she shall submit a financial report at each General
Membership meeting and an annual written financial report at the April Membership
meeting. It shall also be the responsibility of the Treasurer to maintain
a list of qualified voters.
Section 5. The Secretary shall record the Minutes of the Board of
Directors and General Membership meetings and shall read the Minutes of
previous meetings at all General Membership meetings. He/she shall also
keep a permanent record of attendance and current membership rolls. The
Secretary shall conduct the correspondence of the Association and retain
copies of such correspondence.
ARTICLE VIII- GENERAL ELECTION
Section 1. At least 30 days before the April General Membership
meeting, the Board of Directors shall appoint a Nominating Committee. When
possible, the Nominating Committee shall submit at least two qualified candidates
for every elective office.
Section 2. At least 15 days prior to the April election meeting,
the Nominating Committee shall distribute to the members the list of nominees
for each office and shall include a brief resume of their activities and
qualifications.
Section 3. Nominations for any office may be made from the floor
at the April annual election meeting.
Section 4. Each nominee must meet the qualifications for voting in
the given election in which he/she is a nominee and must expressly accept
the nomination.
Section 5. Officers shall be elected for a term of one year. No officer
may serve in the same office more than two consecutive full terms.
Section 6. Should a member of the Nominating Committee decide to
run for office, he/she must resign his/her position on the Nominating Committee.
The vacancy may be filled by the President.
Section 7. A qualified voter is a member in good standing, such member
is one who has paid full dues for the current year.
Section 8. At the April annual election, voting shall be by written
secret ballot with a quorum of voters being represented by presence or absentee
ballot. A quorum (as defined in Art.4, sec. 6) shall be sufficient to decide
an election.
Section 9. Absentee ballots must be requested one (1) week prior
to election from the chairperson of the Nominating Committee and returned
to the chairperson before the election.
Section 10. Should a Board of Directors member position become vacant,
the President may appoint a member in good standing to assume the vacated
office until a special election can be held.
ARTICLE IX- SPECIAL ELECTION
Section 1. In the event of a vacancy on the Board of Directors, it
shall be the responsibility of the Board to fill the vacancy by a majority
vote of the Board of Directors.
ARTICLE X- COMMITTEES
Section 1. The Standing Committees of the Association shall be Homeowners
Assistance, Hospitality, Membership, Newsletter, Police Representative,
ROG Representative, Block Captains, and Zoning/Traffic.
Section 2. Special "ad hoc" committees may be appointed
by the President, with immediate power to act, subject to approval at the
next Board of Directors or General Membership meeting.
Section 3. All committees shall meet by the second Tuesday in March
and submit to the Board of Directors an approximate committee budget for
the upcoming year.
Section 4. Block captains shall serve in the role of liaison between
the members and the Board of Directors.
ARTICLE XI- PARLIAMENTARY AUTHORITY
The Parliamentary authority for this organization shall be Robert's Rules
of Order (Revised) in all matters not covered by these By-Laws. The President
may appoint a Parliamentarian to enforce these rulings.
ARTICLE XII- AMENDMENTS
Section 1. Amendments and additions to the By-Laws shall be made
by a vote of two-thirds (2/3) of the members in attendance or by proxy at
any General Membership meeting, provided the proposed amendment or addition
has been read at the previous General Membership meeting or mailed to each
member in good standing at least 15 days prior to the date of said meeting.
Section 2. Any member in good standing may submit proposed amendments
in writing to the Board of Directors.
Chartley Homeowners Association
215 Chartley Drive P.O. Box 408 Reisterstown, MD
21136
Email Us at chartley@marylandtowns.com